1. Introduction

1.1 St Alphege Preschool and No.1 Club is committed to providing high-quality early years education and childcare at an affordable rate. This policy outlines the structure of our fees, payment terms, and financial expectations from parents and guardians.

1.2 St Alphege Preschool and No.1 Club runs sessions every weekday during term time.

1.3 Preschool comprises:

1.3.1 Morning and afternoon sessions for 2–4-year-olds.

1.4 No.1 Club comprises:

1.4.1 Breakfast club for before school care for children attending St Alphege Nursery & Infant School.

1.4.2 Wraparound sessions for children attending St Alphege Nursery.

1.4.3 After school club for children attending St Alphege Nursery & Infant School.

1.5 We are governed by the St. Alphege Preschool Committee, a sub-committee of the Solihull Parish Parochial Church Council (PCC).

1.6 The Preschool Committee reviews this Fees Policy annually, in advance of each academic year, to ensure that fees cover base costs and are comparable to other settings.

1.7 The committee will give families a full half term’s notice should any fee increases be required during the academic year.

1.8 Elements of this Fees Policy may be altered/waived at any time at the discretion of the Preschool Committee.

2. Parent Contact:

2.1 We use a parent app to communicate with families using the setting. This software allows us to message parents, share information and photographs of the activities we do, provide parent access to their child’s learning journey, issue invoices and confirm payments received. Please see our Privacy Policy for full details.

3. Fees Structure:

3.1 Fees for the current academic year are set out in Appendix 1 to this policy for Private places and Appendix 2 for Government Funded places.

3.2 Fees are still payable if a child is unable to attend (e.g. due to illness, holiday or appointments), or if we must close due to unforeseen circumstances.

3.3 Fees are set according to government funding rates and local market value.

3.4 Fees are payable monthly in advance and must be settled by the 1st of each month.

3.5 Payment can be made via bank transfer, childcare vouchers, or Tax-Free Childcare.

3.6 Late payments may incur an additional charge of £10 for each week (or part thereof) that payment is overdue.

3.7 Persistent non-payment may result in the suspension or termination of childcare services which we reserve the right to revoke without notice.

3.8 Refunds of overpaid fees may be subject to a £20 processing fee.

Notice Periods & Changes:

10.1 A minimum of a half term’s written notice is required if a parent wishes to withdraw their child from the setting.

10.2 If insufficient notice is given, fees for the notice period will still be payable in full.

10.3 Any changes to bookings should be directed to the Preschool Manager for consideration. We require 4 weeks’ written notice to make any booking changes.

10.4 Changes to regular bookings may be permitted at the Manager’s discretion, subject to an administration fee of £20.

10.5 Late Collection Fees will be charged at a rate of £10 for every 15 minutes (or part thereof) that the child remains at the setting past their usual booked time.

10.6 Repeated late collection may result in a review and potential termination of the child’s place at the setting.

7.After School Club:

7.1 There are no government funded places available in our After School provision.

7.2 All fees shall still apply if a child returns to the setting having previously cancelled their place.

7.3 The Kids Club Attendance Fees are payable monthly in advance, based on the number of sessions due to be attended.

After School Club

4.1 A onetime non-refundable Administration Fee of £20 per child is payable upon confirmation of a place at Kids Club. This covers the administrative function required to prepare for the child joining Kids Club and ongoing administration costs.

4.2 The administration fee is only charged once for children attending multiple sessions.

4.3 This fee shall still apply if a child returns to the setting having previously cancelled their place.

4.4 The Kids Club attendance fee is charged as follows:

4.4.1 £15 School end – 5pm.

4.4.2 £25 School End – 6pm.

4.4.3 £10 Extension (5pm-6pm).